Covid-19 Vaccination Programme: Guidance for Staff Bookings

The Covid-19 vaccination programme, including for workforce, is rolling out at pace and we have compiled below information and resources available to support individuals, organisations and communities across Birmingham and the surrounding areas.

We have been informed to share the booking links below with all health and social care staff, including those from the voluntary, community, faith and social enterprise sector.  Where services are funded through health or social care, then all staff are eligible, including volunteers.  Please also note, this applies to those working in Birmingham and Solihull, even where travelling from home outside of these areas.

Information from Birmingham and Solihull Clinical Commissioning Group

Birmingham and Solihull Vaccination Update
Key messages for cascade

We are pleased to inform you that there are still a number of vaccination appointment slots available across all of our hospital hubs for the rest of the week.

All Hospital Hubs will vaccinate the staff of any health and social care provider, for example, dentists, optometrists, community-based physiotherapy, social care workers as well as their own employees. 

Prioritisation of roles

In order to ensure that all staff have consistent and fair access to the vaccine and that those in greatest need receive it first, we are prioritising front line staff to have the vaccination first across all health and social care providers. This is to expedite access for those working in close contact with patients and the public, where exposure to and risk of infection is highest.

All health and social care providers are asked to identify their front line staff for the first wave of vaccinations during January and should encourage their staff to book an appointment now for their first vaccination if they have not already done so.

How to book an appointment at a Hospital Hub

We are pleased to inform you that there are now two routes to enable Health and Social Care workers to access a COVID vaccine in Birmingham and Solihull.

Route One:

The National Booking System now allows Health and Social Care workers to book their vaccine using the national system; this will give staff a wider range of locations available to them to book. Please use following link:

When booking your first appointment on the National Booking System you will be required to also chose your second from a range of dates given to you.

Route Two:

We also still have first appointment availability for Health and Social Care workers at the Queen Elizabeth Hospital (Institute of Translational Medicine) if people would rather attend that location. To book at the QE please use the following link:
Queen Elizabeth Hospital, ITM Building -  (open in Google chrome) (this location is suitable for pregnant customers who have been reviewed and referred by their own obstetrician/ gynaecologist) 

If attending the Queen Elizabeth Hospital your second appointment will be made for you by the administrative staff on site when you attend for your first.

All second appointments will be around 12 weeks after the first in line with government guidelines.
In order to book an appointment staff will need to provide:

• Name
• Date of birth
• NHS number
• Residential post code
• Mobile telephone number (so that appointment date and time can be texted)

On the day of the appointment, your staff will need to bring proof of ID and proof of employment.  This can be an ID badge, payslip or letter.  Suitable proof of eligibility is: work ID card, wage slip or letter from employer dated in the last 3 months.

Second doses

Appointments for second doses will be given up to 12 weeks later in line with JCVI guidelines. You will be given the details of how your second appointment will be booked by the administrative staff at the respective sites when you arrive for your first appointment.

Further information and queries

For more information about the vaccine and FAQs, leaflets and videos, please visit the Birmingham and Solihull Covid Vaccination website here.

Manager actions for vaccination
If you are a line manager, you have an important role to play in the vaccination programme to ensure our staff are well protected from the virus.

Please ensure you contact your staff directly who are currently away from work, on long term sick, maternity leave etc and are informed, encouraged and supported to book a COVID-19 vaccination slot.

Vaccination slots are open to all staff regardless of role and we have a duty of care to keep them informed of the opportunities available to them. Those who are clinically vulnerable or shielding, in particular, should be encouraged to have the vaccine as soon as possible.

Please be mindful that some colleagues may have not been on-site at all during the pandemic and remind them to adhere to social distancing measures such as keeping 2m apart wherever possible and to wear a mask at all times.

 A comprehensive list of FAQs and information is available on dedicated Birmingham and Solihull COVID-19 Vaccination website to aid you in answering questions, however, please do let Communications know if there are concerns being raised that are not covered in the FAQs.

View a range of staff testimonials here.

Birmingham and Solihull COVID-19 Vaccination Update - 18 February 2021

Staff appointments

There are undoubtedly still some staff who are yet to be vaccinated either due to vaccine hesitancy (please see resources below that you can use to encourage uptake) or because they have had to wait following a positive COVID-19 result. Staff can be vaccinated at the QE Hospital Hub or at a Vaccination Centre. Appointments can still be booked at the above locations.

Vaccine hesitancy – communication toolkits
We know that there are groups who are unsure about taking the vaccine and as such considerable work is being undertaken to reassure and promote the safety and efficacy of the vaccine particularly among our BAME communities and younger female colleagues. We continue to produce social media assets and updated FAQs to support answering questions and promoting the vaccination programme.

Our dedicated website, which had over 90,000 views last week alone, is updated daily and contains social media images, staff and public case studies, videos from BAME local clinicians, translated leaflets, interfaith messages, recordings of online sessions and mythbusters.

You can access these here.

We’d encourage you to share these resources on your channels and to flag any new myths, rumours etc to us so we can address these in any new materials.

Further information and queries

For general information about the vaccine including directions to the Vaccination Centres, please visit the Birmingham and Solihull Covid Vaccination website here.

Any queries regarding Covid vaccination for health and social care staff should be directed to [email protected]

Return to main page: Vaccination Programme