Personal Assistant

Northfield Community Partnership is an anchor charity organisation based in the South West of Birmingham.
We are a friendly team, priding ourselves on maintaining a positive and values-led organisation.   We aim to provide a flexible working environment with a good work/life balance. 
Days: Flexible, with a preference for 3 days (20 hours) per week.    

Duration: Initially a 6-month contract with a possibility of renewal/permanent role.

Location: Currently remote in line with the government’s COVID 19 guidelines; usual office in Northfield, Birmingham.

Main responsibilities
Acting as the Personal Assistant to the Chief Executive Officer (CEO)

  • Supporting the CEO with PA duties such as diary scheduling and organising meetings email management assistance.
  • Supporting the CEO with other administrative tasks as requested, such as minute taking and preparing documentation for distribution. 
  • Producing high-quality documents, presentations, and reports under the direction of the CEO.
  • Collating and producing mailshots for various stakeholder engagement.

Assistant to the Operations Manager   

  • General office administration including stationery orders, processing incoming and outgoing mail and dealing with general departmental emails and telephone calls as appropriate.
  • Assisting with the organisation of meetings and report preparation for meetings.
  • Supporting the Operations Manager with staff recruitment and maintaining systems and procedures for all stages of the recruitment process, including new starter and leavers processes.
  • Assisting with social media monitoring and appropriate information sharing across all platforms.
  • Proactively participating in the development of administration systems and processes commensurate with the role as requested by the Operations Manager and Executive Director.
  • Raising and monitoring invoices, monitoring suppliers’ invoices, ensuring that they are authorised and paid.
  • Monitoring petty cash.
  • Assisting with the preparation of Financial Summary for board meetings.
  • Other Finance duties commensurate with the role as requested by the CEO and Operations Manager
  • Analysing spreadsheets to prepare weekly data returns.

Essential Experience:

  • The ability to maintain a high level of confidentiality at all times throughout all duties and responsibilities.
  • The ability to work to deadlines, while remaining well-organised.
  • Good IT skills including intermediate Excel and the ability to quickly learn new systems.
  • The ability to pick up new skills quickly
  • Enthusiastic about being part of a busy and fast-moving office
  • Proactive and able to take the initiative when necessary
  • Efficient and able to multi-task and prioritise workloads
  • Supportive of Northfield Community Partnership’s mission and values.  

Desirable Experience:   

  • Experience of working in a small charity environment, particularly a charity running a number of projects.
  • Previous Personal Assistant experience.
  • Bookkeeping and/or financial administration experience


  • Excellent communicator with good interpersonal skills.
  • Numeracy and literacy commensurate with the role.
  • Ability to act on own initiative and organise personal workloads effectively.
  • Exceptional attention to detail.

How to Apply

Please submit a CV and cover letter (no longer than 1 side of A4) explaining how you meet the person specification and why you would like to work at Northfield Community Partnership.
Application Deadline: 12 noon – 29 May 2020  

Notification of interviews – during the week commencing 1 June 2020